Ok, so you’ve decided to have a village hall wedding, great idea! They can be an affordable option, and a lot of village or church halls are already ideally suited to events, with parking, plenty of space, kitchen facilities and the ability for you to make the space your very own. But the downside to using a community space can be – how can you transform it to make it just right for your wedding?

We’ve photographed a fair few village hall weddings over the years so we’ve used our experience to put together this handy guide of what can work and how to do it.

Budget

First up, have a clear idea of your budget. This helps you work out what might actually be possible with the funds you have available – a lot of our couples tell it how easy it is to lose track of spending when you’re doing it yourself with small purchases here and there it soon adds up.

Planning

Check with your venue what you are and aren’t permitted to use or do in the venue. You might find there are things in the hall that can’t be moved (noticeboards, posters etc) or they might prohibit the use of candles and confetti.

It’s a good idea to take measurements of your venue and take a few photos when you go to visit. This will help you visualise how the space might look once you’re back at home and deep in planning mode. Have a look at where and how many plug sockets the venue has so you know whether you’ll need to provide any extension cables on the day.

Next, it’s time to lose yourself in Pinterest. Create yourself boards for moods and colour schemes, decorations, lighting, table and seating placements and layouts.

 

Lighting

One of the biggest considerations for transforming your venue is lighting. What time of year are you having your wedding? Will it be dark by 4pm when your guests will be sitting down to eat or will the weather be mild enough sit outside?

A few fairy lights here and there might look really pretty but often don’t create very much light once it’s fully dark, especially in larger spaces. The secret is to use subtle lighting to brighten and actually ‘light’ your venue and just use fairy lights or festoons to add a bit of twinkle and atmosphere. Fairy lights alone will not only make your venue appear a bit gloomy but will also impact your wedding photographs – photographers need good light!

Hide and disguise

Our biggest tip here is to keep things simple. If you are lucky your village hall will be a blank space, but in some cases there might be notice boards or other posters and fixtures that belong to other users of the space. With permission you might be able to move some of these to a store room but some things might not be able to be moved so you’ll need to come up with some methods of hiding or disguising.

If you really can’t work with the room decor then you could consider putting up drapes from the ceilings or down walls. If your venue aren’t happy about you hanging things then you might consider buying or hiring free standing drapes in the colour of your choice that you can place where you like.

Decorations

Once you’ve decided on a theme or a colour scheme for your wedding you have the fun task of choosing decorations! Etsy, Not on the High Street, Ebay and Amazon are all obvious great places to find bulk items like festoon lighting, fairy lights and bunting.

But don’t forget that if you are on a budget you can also find lots of affordable and quirky bits and bobs in charity shops such as bunting, vintage tea sets, glass jars and material.

Here’s a few decoration ideas:

  • Festoon lighting
  • Fairy lights
  • Paper lanterns

Design your room setup

Will you have a top table, a guest book signing area, a sweet table, a drinks table and a buffet spread? Think about the space you have available and allow space for your guests to mingle comfortably. If you are having trestle tables remember to allow space between aisles for your guests to stand for toasts etc. Also bear in mind whether you need to designate a space for pushchairs and walking aides for guests. Are you having dancing in the evening and if so, can tables be pushed to one side or cleared away to create a dance-floor space?

If you have budget available you might want to hire in chairs and tables if there aren’t any available or if the ones provided aren’t suitable.

brighton wedding photographer

Flowers

Unless you are planning to provide your own flowers for the day you will need to find a good local florist. Chat to them about your plans and the ideas you have. Try to arrange a venue viewing for them and provide them with pictures of the venue if you can. If you don’t want to use a florist, or to buy your wedding flowers on a budget you might want to find a local flower supplier who can provide you with fresh blooms for you to use to decorate the venue yourself. Jam jars, vintage jugs, vases and teapots all come to life when filled with colourful blooms and a few of these placed up and down trestle tables can really be all you to fill your venue with colour – or keep things fuss-free and use fake flowers!

Hire a catering company

The great thing about village and church halls is that there usually aren’t any restrictions on who you can There are a lot of catering companies that can bring their own cutlery and table decorations, as well as providing the food and drink and serving your guests on the day – this can take away some of the stress and is a good option to consider if you have budget available.

Finishing touches

There are lots of great companies online that can design your own DIY wedding table plans for you and will often offer you a package for all your wedding stationery and any signage you need for your venue to match with your theme. Some companies, such as Moo.com allow you to make your own wedding invitations and postcards which you can use for table nameplaces to keep your costs down.

Music

Find out whether your venue has its own sound system and how you can connect to this. It can be fun to curate your own wedding playlist and connect to your venue’s speakers. If you are using spotify don’t forget to make your playlists offline in case your venue doesn’t have wifi!

Garden games

You don’t need to spend a fortune on entertainment for your wedding. Everyone loves a good garden game and with a bit of planning you can pick up some great games online to keep all your guests amused and mingling. Here are a few ideas that have worked well from weddings we’ve photographed:

  • Giant jenga (always a winner!)
  • Hoopla
  • Twister
  • Boules
  • Croquet
  • Snakes and ladders
  • Mini sports day sets – nothing beats seeing your Nan win at the egg & spoon rave (provide your own little prizes!)
  • Bubble machines are great to keep little wedding guest amused and look lovely in wedding photos. (just remember to buy plenty of spare bubble mixture)